Palm Island Estates Homeowners Association
Board Meeting

November 30, 2009

Firehouse

Present:  York, Malone, Kett, Madden, Peacock, Milroy, Gordon, Connors, MacArthur, Peterson

Absent:  Bieneman, Mackin

Guests:  Aulenti, B.DeYulio

The meeting was called to order at 5:05 PM by President, Don Milroy.  Robin Madden made a motion to accept the minutes and Treasurer’s report.  Seconded by Susie Kett and passed unanimously. Pat Gordon noted that the Art in the Palms barge fees had not been deposited into the Scholarship fund as she wanted a vote from the Board to approve the transfer.  Carol Peterson made a motion to approve the transfer.  Jackie York seconded the motion and it was passed unanimously.  It was noted that Jennifer Witter had hosted a Halloween party for kids and should be reimbursed $50 for pizza.  Kim Peacock made a motion give Jennifer up to $50 if she could supply receipts.  Robin Madden seconded.  Vote was unanimous with one abstention from Susie Kett.  Robin will follow up with Jennifer. Next year’s board will discuss funding the Halloween party as there are very few young children on the island.

Art in the Palms Wrap-Up

Art in the Palms was very successful.  Net profits were up by $2550.84 over 2008.  Much of the increased profit was due to the Silent Auction.  Hamburgers and hotdogs were higher quality than last year.  The Rum Bay shuttle brought good business to their restaurant.  The board needs to discuss having the shuttle next year as many people want to go to Rum Bay to eat.

Dick Aulenti and Barbara DeYulio had additional comments:

• The band was too big and too loud for a small event.  Consider a steel drum band or DJ in the future.

• It was good to have the beer and wine separate.

• There was much too much trash.  We need to think more “green” and provide recycle bins.

• Need to re-think the gumbo and work toward having more “portable” food that people can walk around with.

• Need to differentiate water/sodas and beer/wine.  Too much money for sodas and water and not enough for beer and wine.

• Artists complained that the Silent Auction ended too early causing people to leave and not continue to shop.  The Board consensus was that it wasn’t the timing of the Silent Auction as much as the striking down of the tent and tables.  We need to leave the tables, tents and signage up until the end of the show.

New Business

The PIE Annual Meeting will be on January 31, 2010 at 1 PM.

The Street Dance will be on January 30^th at the Malone’s house.

PIE will donate $125 to the Golf Cart Parade on New Year’s Day.  Motion made by Jack MacArthur, seconded by Kim Peacock and passed unanimously.  It was noted that PIE does not sponsor the parade.

The Nominating Committee is seeking candidates for the PIE Board.  Carol Peterson’s term is up and she is not continuing on the board.  We need 3 new directors to bring the board to its maximum of 15.  The Nominating Committee will talk to Jodi and Jeff Minitte, Cheryl and Kevin Stephens and Kathy Crow.

The meeting was adjourned at 6:15 PM.