BOARD MEETING MINUTES

  Palm Island Estates Homeowners Association
Board Meeting

October 5, 2009

Firehouse

Attending:  Board Members Don Milroy, Rose Malone, Ken Conner, Jackie York, Suzy Kett, Kevin Mackin, Kim Peacock, Gay Carrozo, Robin Madden, Pat Gordon, Carol Peterson, Pat Bieneman

Also attending for the Art in the Palms portion of the meeting:  Wendy and Robin Dalzell, Ken and Sally Mingerink, Barbara DeYulio, and Lou Conner

Don called the meeting to order at 5:02 pm.  Minutes for the June board meeting were accepted by motion of Carol and second by Gay.

Treasurer’s Report was accepted by motion of Jackie and second by Kim.

OLD BUSINESS:

Don provided a couple of updates.  Garbage/Recycling is running smoothly, and Comcast has made Rose McDermott our island contact.  Her contact information was emailed to members.

  • Community Bulletin Board.  Both boards are up.

  • House numbering.  Bill Peterson and Bob Madden on working on getting Colony Don Pedro numbering straightened out.  Kevin Mackin will get another bid for the house number signs we will be offering for sale to islanders.  Orders will be taken for signs at the Fire Dept booth at Art in the Palms. 

  • Beach Dune Walkovers.  Pat G. met with Ginny Cower, DEP, and Bob Madden.  The Colony Don Pedro Assoc is interested in partnering with PIE on building one walkover on Access 2 .  Islander Building Company could do the project during a slow time after beach renourishment.  We do not need surveys, but will need 1 field permit to proceed.  Pat will speak further with the Colony Assoc.  We can do, but will need the tree in the middle of the access path moved.  Kim made a motion to get bids for the walkovers (both ramp and steps) for Access #6 and #12.  Carol seconded.  The motion was approved unanimously.    

 NEW BUSINESS:  

  • Charlotte County resolution no. 08-081 – Don Pedro & Knight Islands.  Under new resolution, we can designate a central location for the collection of “white goods” (appliances).  This is for appliances ONLY and if residents contaminate the container with tires, yard trimmings, furniture or anything other than appliances, the County will not pick up the load.  After discussion, the Board decided it would be impossible to prevent contamination of the container, so agreed to pass on offering this collection.

  • Beach Renourishment.  The project is scheduled to begin on November 1

  • Annual Beach and Beach Access Cleanup.  The cleanup is scheduled for Saturday, Oct 24th.  Don will put up a sign a week before the cleanup at the ferry landing. 

ART IN THE PALMS MEETING

 Don turned the meeting over to Suzy Kett, who is in charge of Art in the Palms.  A summary follows: 

  • Advertising and Promotion.  Kim passed out the press release and reported on costs of advertising offered by WENG and the newspapers.  WENG radio will run 20 ads for $300 (prepaid).  The Sun-Herald offered us a 6 day buy for the cost of a 3 day buy for a total of $472.50.  There was discussion about adding additional advertising, but the Board decided to stay with the above. 

  • Artist Procurement.  Rose reported that 27 artists have been signed up.  The second mailing to the artists recently went out.  Kim said that traditionally, many of the artists sign up at the last minute.

  • Signage advertising and Parking.  Don and Ken will handle.

  • Silent Auction.  It was decided that bids would be accepted from 10:00 am – 2:00 pm. Ken/Lou Conner will procure donations from the artists to be auctioned off.

  • Food – shopping and organizing.  Ken from the Resort will provide a chicken/shrimp gumbo for 250 at his cost.  Pat G. and Carol will do the shopping.  Suzy went over the shopping list.

  • Volunteers – Barbara will handle.

  • Set-Up and Put-Away – new layout.  The auction tent will be put out in front so that it gets more traffic (was hard to find last year).  Suzy requested volunteers and trucks on Friday to meet at 11:00.

  • Barge People and Traffic Control.  Kathy Sadenwater will oversee.

  • Site Preparation.  Suzy Kett will arrange for mowing, bug spray, electrical, Dumpster, and porta-potties (all donated).  The Board asked that the bug spraying be done a week ahead of time, as ants were a real problem last year.

  • Donations – food, etc.  Suzy reported on the donations lined up already and those in the process.

  • Friday night pizza party.  The party is scheduled for 6:00.  Don is getting the pizza.

  • Saturday morning meet and greet.  Carol will handle.

  • Thank you letters/notes.  Pat B. will send out.

  • Music - Thanks to Kevin and Charlene Mackin the band “Impulse” will be playing.

After a motion by Kim, which was seconded by Gay, the meeting was adjourned at 6:43 pm.

Respectfully submitted,

Pat Bieneman

Secretary

 



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